Privacy Policy

Information We Collect

We may collect information that you voluntarily provide to us when you interact with the Foundation or use our website. Depending on the nature of your interaction, this information may include:

• Name, email address, telephone number, and mailing address.
• Information submitted through contact forms and inquiries.
• Donation and sponsorship related information.
• Event registration and participation information.
• Scholarship application information and supporting materials.
• Communications, questions, comments, or other information you choose to provide.
• Information necessary to process or acknowledge donations and other transactions.

We may also automatically receive certain technical information when you use the website, such as your browser type, device type, IP address, referring pages, pages visited, and general website usage information.

How We Use Information

The Foundation may use information collected through the website and our programs to:

• Respond to inquiries and communicate with you.
• Process, acknowledge, and maintain records of donations and sponsorships.
• Administer scholarship programs and review applications.
• Manage events, programs, fundraising activities, and organizational initiatives.
• Provide information about Foundation programs, opportunities, events, and activities.
• Improve the functionality, accessibility, security, and performance of our website.
• Maintain organizational and financial records.
• Comply with applicable legal, regulatory, tax, and reporting obligations.
• Protect the rights, safety, property, and integrity of the Foundation and others.

Donations and Payment Information

Donations and certain other transactions may be processed through third party payment or fundraising platforms. When you submit payment information through one of these services, your financial information is generally collected and processed directly by the applicable service provider and is subject to that provider's privacy practices and terms.

The HLM Foundation Inc. may receive transaction information necessary to document your contribution, communicate with you, issue acknowledgments, and maintain appropriate financial and donor records.

Scholarship Information

Individuals applying for scholarships may be asked to provide personal, academic, educational, financial, demographic, or other information relevant to scholarship eligibility and selection.

Scholarship information may be reviewed by authorized Foundation representatives, scholarship committees, evaluators, service providers, or other individuals involved in administering the applicable scholarship program.

Applicants should submit only the information requested by the Foundation and should avoid providing unnecessary sensitive personal information.

How We Share Information

The HLM Foundation Inc. does not sell your personal information. We may disclose information when reasonably necessary to operate the Foundation, administer our programs, or provide services you request.

Information may be shared with:

• Service providers that support website hosting, communications, fundraising, payment processing, forms, analytics, or other operational functions.
• Authorized Foundation board members, volunteers, staff, committees, or representatives who require access for legitimate organizational purposes.
• Professional advisers, accountants, attorneys, auditors, or other consultants when appropriate.
• Government agencies, regulators, courts, or other parties when disclosure is required or permitted by law.

Cookies and Website Analytics

Our website may use cookies and similar technologies to support website functionality, understand how visitors use the site, remember preferences, improve performance, and support analytics.

Your browser may allow you to limit or disable cookies. Some website features may not function as intended if certain cookies are disabled.

Third Party Websites and Services

Our website may contain links to third party websites, fundraising platforms, social media services, event services, payment processors, or other external resources. The HLM Foundation Inc. does not control the privacy practices, security, content, or policies of these third parties.

We encourage visitors to review the privacy policies and terms of any external service they use.

Data Security

We use reasonable administrative, technical, and organizational measures intended to protect information under our control. However, no website, electronic transmission, storage system, or internet based service can be guaranteed to be completely secure.

Accordingly, we cannot guarantee the absolute security of information transmitted to or through our website.

Data Retention

We may retain personal information for as long as reasonably necessary to fulfill the purposes for which it was collected, administer Foundation programs, maintain organizational records, satisfy legal or financial obligations, resolve disputes, and protect legitimate organizational interests.

Children's Privacy

Certain Foundation programs or scholarship opportunities may involve students who are under the age of 18. When information from a minor is required for a Foundation program, the Foundation may implement additional procedures or request consent from a parent or legal guardian when required by applicable law.

The general website is not intended to solicit personal information from children outside of authorized Foundation programs and activities.

Your Choices

You may contact us to ask questions about personal information you have provided, request corrections, or request that we update certain communication preferences.

Some information may need to be retained when required for legal, tax, financial, scholarship administration, recordkeeping, or other legitimate organizational purposes.

Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our programs, website, practices, technology, or applicable requirements. When changes are made, the revised effective date will be posted at the top of this page.